Finding the best network printer for a small office involves balancing speed, cost, and versatility. The HP LaserJet Pro MFP 3101sdw stands out as the best overall for its reliable performance and easy setup. For those prioritizing value, the Brother HL-L2460DW offers excellent monochrome printing at a lower price point. Meanwhile, the Epson EcoTank ET-2800 provides impressive color printing with minimal ink costs. Each option involves tradeoffs between print quality, ongoing costs, and feature set. Keep reading to see how these choices compare and which model fits your specific office needs.
Key Takeaways
- The top-ranked printers balance speed and reliability with ease of network setup, essential for small office workflows.
- Cost per page and ongoing ink or toner expenses heavily influence long-term value, making some models more economical over time.
- Multifunction capabilities like scanning and copying vary widely; choose models that match your document management needs.
- Wireless and mobile connectivity features are common but differ in ease of use and compatibility, impacting daily convenience.
- Compact design and build quality matter for small spaces, but often come with tradeoffs in paper capacity or speed.
| Canon PIXMA TS6520 Wireless Color Inkjet Printer |  | Best for Color Printing and Photo Quality | Printer Type: All-in-One Inkjet | Color: Color | Display: 1.42-inch OLED | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best for Speed and Multi-Function Efficiency | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer |  | Best for Small Teams and Professional Output | Print Speed: Up to 35 ppm | Functions: Print, Scan, Copy | Connectivity: Wireless | VIEW LATEST PRICE | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best Overall for Small Offices | Print Speed: 26 ppm | Color: Yes | Functions: Print, Scan, Copy | VIEW LATEST PRICE | See Our Full Breakdown |
| HP Envy 6155e Wireless All-in-One Color Inkjet Printer |  | Best for Home or Light Office Use | Print Speed: 7 ppm color, 10 ppm black | Input Tray Capacity: 100 sheets | Touchscreen: 2.4 inches | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson EcoTank ET-2800 Wireless Color All-in-One Supertank Printer |  | Best for Cost-Conscious Small Offices with Low to Moderate Volume | Printer Type: All-in-One Supertank | Connectivity: Wireless | Color: Color | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother HL-L2460DW Wireless Monochrome Laser Printer with Duplex and Mobile Printing |  | Best Overall for Small Offices Needing Speed and Simplicity | Print Speed: 36 pages per minute | Connectivity: Wi-Fi (dual-band), Ethernet, USB | Paper Capacity: 250 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer |  | Best for Color and All-in-One Functionality in Small Offices | Print Speed: up to 10 ppm color, 20 ppm black | Functions: Print, scan, copy, duplex printing | Input Tray Capacity: 225 sheets | VIEW LATEST PRICE | See Our Full Breakdown |
More Details on Our Top Picks
Canon PIXMA TS6520 Wireless Color Inkjet Printer
The Canon PIXMA TS6520 is a solid pick for small offices that prioritize vibrant color output and media versatility. Compared with the monochrome Brother DCP-L2640DW, which excels in speed and document handling, the TS6520 offers superior photo quality and color accuracy, making it ideal for creative projects or presentation materials. However, its slower print speeds and limited media size (up to 8.5″ x 11″) may hinder high-volume or fast-paced environments. The basic OLED display and ink cartridge system also mean ongoing costs and slightly less intuitive operation than more premium models.
Pros:- Exceptional color and photo print quality
- Versatile media support, including photo paper
- Easy wireless setup and mobile printing options
Cons:- Slower print speeds compared to laser models
- Limited media size and volume for heavy office use
- Potentially higher ongoing ink costs
Best for: Small teams needing high-quality color prints and occasional photo or media printing, especially for presentations and marketing materials.
Not ideal for: High-volume monochrome document printing or environments requiring fast throughput and large media handling.
- Printer Type:All-in-One Inkjet
- Color:Color
- Display:1.42-inch OLED
- Connectivity:Wi-Fi (dual-band), mobile printing
- Media Size:Up to 8.5″ x 11″
- Automatic Duplex Printing:Yes
Bottom line: Best suited for small offices that prioritize color quality over speed and volume capacity.
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
This model is an excellent choice for small offices focused on monochrome document processing, especially when compared to the HP LaserJet Pro MFP 3101sdw, which offers similar speed but without the integrated scanning and copying. The DCP-L2640DW’s 36 ppm print rate and 23.6/7.9 ipm scan speeds make it suitable for busy environments, while its compact size ensures it fits on smaller desks. The inclusion of wireless, Ethernet, and USB connectivity, along with mobile app support, makes it versatile for varied workflows. Its main limitation is the lack of color, which makes it unsuitable for offices that need photo or color document printing, and the reliance on compatible toner cartridges can add ongoing costs.
Pros:- Fast print and scan speeds suitable for busy workflows
- Multiple connectivity options including Ethernet and wireless
- Compact footprint ideal for small spaces
- Supports mobile device management
Cons:- Limited to black-and-white printing
- Requires compatible toner cartridges, which may be costly
Best for: Small offices or teams that primarily handle monochrome documents and need reliable, fast multi-functionality.
Not ideal for: Offices needing color printing or those with very high volume color document requirements.
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wireless, Ethernet, USB
- Includes:Refresh Subscription Trial
- Media Size:Up to legal
Bottom line: Perfect for small offices prioritizing speed and multi-functionality in monochrome printing, but unsuitable for color needs.
HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer
This HP model stands out for combining speed, reliability, and a robust set of features tailored for small teams, making it a strong alternative to the monochrome Brother DCP-L2640DW. With a 35 ppm print speed, automatic duplexing, and a 250-sheet input tray, it supports high-volume workloads efficiently. Its wireless connectivity and auto document feeder streamline daily tasks, and the high-quality laser output provides professional results. The main tradeoff is its exclusive monochrome function, which limits its usefulness in environments requiring color prints. Additionally, it uses HP-specific cartridges, which may involve ongoing costs.
Pros:- Fast print speed of up to 35 ppm
- Reliable wireless connectivity and ease of use
- Automatic duplex printing saves paper
- High-capacity input tray for large jobs
Cons:- Limited to monochrome printing
- Cartridge cost can be higher due to brand-specific supplies
- No color printing capabilities
Best for: Small office teams needing fast, high-volume monochrome printing with reliable multi-function features.
Not ideal for: Offices requiring color printing or those looking for lower upfront costs and open cartridge options.
- Print Speed:Up to 35 ppm
- Functions:Print, Scan, Copy
- Connectivity:Wireless
- Auto Duplex Printing:Yes
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
Bottom line: A solid choice for small teams focused on fast, reliable monochrome output and multi-functionality.
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
The HP Color LaserJet Pro MFP 3301sdw stands out for combining speed and versatility in a compact package. Its ability to print, scan, and copy at 26 ppm, paired with auto duplexing, makes it ideal for small teams that need reliable, high-quality color documents. Compared to inkjet alternatives like the HP Envy 6155e, which may be more suited for light, photo-focused tasks, this laser model offers faster, more professional output for everyday business needs. The main tradeoff is its reliance on specific HP cartridges, which can be more expensive and limit third-party options.
Pros:- Fast print speed of 26 ppm in color and black
- All-in-one functions including scan and copy
- Auto duplex printing saves paper and time
- 250-sheet input tray reduces refilling frequency
Cons:- Requires original HP cartridges with chips, limiting third-party options
- Designed primarily for small teams, not high-volume printing needs
Best for: Small offices with moderate printing needs that require fast, high-quality color output and multifunction capabilities.
Not ideal for: Very high-volume printing environments or small teams on a tight budget due to cartridge costs and initial investment.
- Print Speed:26 ppm
- Color:Yes
- Functions:Print, Scan, Copy
- Duplex:Auto
- Input Tray Capacity:250 sheets
- Connectivity:Wireless
Bottom line: This model makes the most sense for small offices that need reliable, professional-quality color printing with multifunction features.
HP Envy 6155e Wireless All-in-One Color Inkjet Printer
The HP Envy 6155e is tailored for users who prioritize ease of use and photo-quality color printing. Its 2.4-inch touchscreen simplifies operation, and the included 3-month Instant Ink trial offers convenience for light, everyday tasks. Compared with laser options like the HP LaserJet Pro 3301sdw, this inkjet is slower and less suited for high-volume printing, but it excels at producing vibrant images and documents for casual or home-based small office work. Firmware restrictions and higher per-page costs can be drawbacks for dedicated office use.
Pros:- User-friendly touchscreen interface
- Wireless connectivity with reliable Wi-Fi
- Includes 3-month Instant Ink trial
- Compact design fits small spaces
Cons:- Slow print speeds (7 ppm color, 10 ppm black)
- Requires HP cartridges with chips or circuitry
- Firmware updates may restrict third-party cartridges
Best for: Home-based small offices or individuals primarily printing color documents or photos with low volume requirements.
Not ideal for: High-volume or monochrome-only printing needs, due to slower speeds and higher ink costs over time.
- Print Speed:7 ppm color, 10 ppm black
- Input Tray Capacity:100 sheets
- Touchscreen:2.4 inches
- Connectivity:Wireless (dual-band Wi-Fi)
- Included Trial:3 months Instant Ink
- Recycled Content:60% recycled plastic
Bottom line: This printer is suitable for casual users who value photo quality and ease of use over speed or high-volume performance.
Epson EcoTank ET-2800 Wireless Color All-in-One Supertank Printer
The Epson EcoTank ET-2800 offers a compelling alternative to traditional cartridge-based printers, especially for small offices aiming to cut ongoing ink costs. Its refillable ink system can last up to 2 years, making it ideal for those with consistent, low to moderate printing needs. Compared with laser models like the HP LaserJet Pro 3101sdw, it lacks the speed but compensates with significant savings and eco-friendliness. The slower print speed, about 10 pages per minute, limits its appeal for large-volume tasks, and initial setup can be a bit involved for some users.
Pros:- Cost-effective with refillable ink bottles that last up to 2 years
- Eco-friendly with zero cartridge waste
- High ink capacity reduces refill frequency
- Wireless connectivity for flexible placement
Cons:- Slower print speed compared to laser or high-end inkjet models
- Initial setup can be complex for non-technical users
- Limited to basic printing, scanning, and copying functions
Best for: Small offices or home-based businesses prioritizing long-term savings and eco-friendly operations without high-speed demands.
Not ideal for: High-volume, fast-paced environments or offices needing frequent color photo printing, due to slower speeds and basic features.
- Printer Type:All-in-One Supertank
- Connectivity:Wireless
- Color:Color
- Print Speed:Up to 10 ppm
- Ink System:Refillable with bottles
- Ink Capacity:Equivalent to 80 cartridges
Bottom line: This printer makes the most sense for budget-conscious small offices seeking low-cost, eco-friendly printing solutions over speed or volume.
Brother HL-L2460DW Wireless Monochrome Laser Printer with Duplex and Mobile Printing
The Brother HL-L2460DW stands out for its rapid printing speed of 36 pages per minute, making it ideal for busy small offices where time matters. Compared to the HP OfficeJet Pro 8125e, which offers color and multifunction features, this model prioritizes fast, high-volume black-and-white output with minimal fuss. Its wireless and Ethernet options provide flexible setup, while automatic duplex printing reduces paper waste. However, its monochrome focus limits versatility, and its basic feature set might fall short for users seeking advanced functionalities like scanning or color printing. This pick makes the most sense for teams that need reliable, high-speed monochrome printing without extras.
Pros:- Fast printing speed of 36ppm boosts productivity
- Wireless and Ethernet connectivity for flexible network setup
- Automatic duplex printing saves time and paper
- High 250-sheet paper capacity reduces refill interruptions
Cons:- Limited to monochrome printing, no color option
- Requires compatible toner replacements, which can add to ongoing costs
- Basic feature set may not satisfy users needing built-in scanning or advanced options
Best for: Small teams or solo professionals needing fast, dependable black-and-white printing with minimal setup.
Not ideal for: Creative environments or small offices that require color printing or multifunction capabilities.
- Print Speed:36 pages per minute
- Connectivity:Wi-Fi (dual-band), Ethernet, USB
- Paper Capacity:250 sheets
- Automatic Duplex:Yes
- Mobile Printing:Yes via Brother Mobile Connect app
- Warranty:1 year limited
Bottom line: This printer is perfect for small offices prioritizing speed and cost-effective monochrome output over color or multifunction features.
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8125e excels in delivering fast color printing and versatile multifunction performance, making it suitable for small offices that need more than just printing. Unlike the Brother HL-L2460DW, which focuses solely on monochrome speed, this model offers scanning, copying, and duplex printing in a compact design. Its AI-enabled printing improves output quality for web pages and emails, while the 225-sheet input tray supports larger workloads. The inclusion of a 3-month Instant Ink trial adds value, but ongoing ink costs after the trial can be substantial. Additionally, some users report occasional connectivity issues, which can disrupt workflow. This printer is best for those who prioritize vibrant color output and all-in-one features over raw speed or lower operating costs.
Pros:- Fast, vibrant color printing and scanning
- Wireless dual-band Wi-Fi provides stable connectivity
- Includes 3 months of Instant Ink delivery, adding value
- Auto document feeder enhances productivity
Cons:- Ongoing ink costs can be high after the free trial
- Limited to home office use, not designed for heavy-duty workloads
- Some users experience occasional connectivity issues
Best for: Small offices or home-based businesses needing reliable color printing and multifunction capabilities.
Not ideal for: High-volume monochrome printing environments or users seeking the lowest ongoing costs.
- Print Speed:up to 10 ppm color, 20 ppm black
- Functions:Print, scan, copy, duplex printing
- Input Tray Capacity:225 sheets
- Wireless Connectivity:Dual-band Wi-Fi
- Additional Features:Auto document feeder, AI-enabled printing
- Warranty:Not specified
Bottom line: This model is ideal for small offices seeking versatile, color-capable multifunction printing with convenient wireless features.
How We Picked
These printers were selected based on performance, ease of network setup, build quality, ongoing costs, and feature set. Priority was given to models that offer reliable wireless connectivity, fast printing speeds, and versatility for small office environments. We also considered user-friendliness and maintenance costs, ensuring each pick provides good value for its price. The ranking reflects a balance between overall functionality and specific use case strengths, helping buyers find the best fit for their office’s needs.Factors to Consider When Choosing Best Network Printer For Small Office
Choosing the right network printer for a small office requires understanding several key factors. Beyond features, consider long-term costs, ease of use, and compatibility with your existing devices. A good printer should integrate seamlessly into your workflow without becoming an ongoing hassle or expense. Here are the main considerations to keep in mind:Print Speed and Duty Cycle
For small offices with high print volumes, speed and duty cycle are critical. Speed determines how quickly documents print, while duty cycle indicates the maximum recommended pages per month. Opting for a model with a higher duty cycle than your average workload prevents wear and tear, ensuring reliability over time. Be cautious of models that advertise high speeds but have low duty cycles, which can lead to breakdowns under sustained use.
Cost of Consumables
Ongoing expenses for ink or toner can significantly impact total cost of ownership. Laser printers typically have higher upfront costs but lower per-page costs, especially for monochrome printing. Inkjet models, like the EcoTank, often have higher initial prices but minimal ink costs over time. Assess your typical print volume and color needs to balance upfront investment with running costs, avoiding models that are cheap initially but expensive to maintain.
Connectivity and Ease of Use
Wireless setup should be straightforward, with compatibility across various devices and operating systems. Features like mobile printing and cloud integration add convenience, especially for a small team that uses smartphones or tablets regularly. Avoid models with complex setup procedures or poor Wi-Fi performance, as they can cause frustration and reduce productivity. A user-friendly interface also matters for quick troubleshooting and daily operation.
Multifunction Features
Scanning, copying, and faxing expand a printer’s usefulness in a small office. Consider whether you need all-in-one functionality or just basic printing. Multifunction models tend to be more cost-effective than buying separate devices but can sometimes be slower or more complex to operate. Prioritize features that directly support your workflow, such as automatic document feeders or duplex printing, to maximize efficiency.
Size and Space Requirements
Small offices often have limited space, making compact design an important factor. However, smaller models may sacrifice paper capacity or speed. Consider the physical footprint versus your volume needs; a slightly larger unit with higher capacity could reduce the need for frequent refills. Also, check for features like adjustable trays or easy access for maintenance to keep your setup tidy and functional.
Frequently Asked Questions
Is a color printer necessary for my small office?
If your office frequently prints marketing materials, presentations, or graphics, a color printer justifies the higher cost and complexity. For basic document printing, monochrome models usually suffice and offer lower running costs. Evaluate your typical print jobs to decide whether color adds value or if black-and-white printing meets your needs, simplifying maintenance and reducing expenses.
How important is wireless connectivity for small office printers?
Wireless connectivity is often essential for small offices to support multiple users and flexible device placement. It allows employees to print from desktops, laptops, and mobile devices without the clutter of cables. However, ensure your Wi-Fi network is stable and secure, as poorly configured wireless setups can cause delays and security risks. A model with easy setup and robust wireless features reduces frustration and enhances productivity.
What is the typical lifespan of a small office network printer?
Most modern printers last between 3 to 5 years with regular maintenance, but this depends heavily on usage and build quality. Investing in a higher-duty cycle model tends to extend longevity, as it’s designed for more frequent use. Regular updates, cleaning, and timely replacements of consumables also play roles in maximizing your printer’s lifespan, making it a worthwhile consideration when choosing a device.
Should I prioritize print speed over cost savings?
While faster printers improve efficiency, they often come with higher upfront costs and possibly higher maintenance expenses. For small offices with moderate printing needs, balancing speed with ongoing costs is more practical. If your workload is high, investing in a faster model reduces waiting times. Conversely, for low-volume needs, a slower but cheaper device may be the smarter choice.
Are multifunction printers worth the extra cost for a small office?
Multifunction printers can consolidate several devices into one, saving space and reducing clutter. If your small office requires frequent scanning, copying, or faxing, a multifunction model offers convenience and better value. However, these devices can be more complex to operate and may have higher initial prices. Consider your document management workflow carefully before opting for multifunction features, ensuring they genuinely improve your productivity.
Conclusion
For small offices seeking the best overall balance of performance and value, the HP LaserJet Pro MFP 3101sdw is a reliable choice. Those prioritizing budget-friendly operation should consider the Brother HL-L2460DW, especially for monochrome needs. If color printing is essential and ongoing costs matter, the Epson EcoTank ET-2800 offers a compelling option with low ink expenses. Beginners or less tech-savvy teams might find the HP Envy 6155e easiest to set up and use. For offices with high-volume or multifunction demands, investing in a higher-end model ensures longevity and productivity. Tailor your pick to your specific workflow, space, and budget, and you’ll find a printer that fits seamlessly into your small office environment.
